Why should I hire a virtual bookkeeper?

In this day and age the internet is playing a huge role in many everyday activities. Not only are we keeping up with friends and family online through social media, we are making more purchases online, we can make reservations online for movie tickets and the list goes on. It is not that long ago that we did not have this option of doing all these things online.

It is not only our everyday activities that have been affected by the internet – our business activities are affected too. Maybe you are purchasing office supplies online and having them delivered, maybe you are logging into your bank account to get your current balance, you are probably on various social media sites and meeting new clients there – again the list goes on with a variety of activities that we now do online.

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The internet has also opened up new opportunities when it comes to hiring staff for your business. That includes hiring a bookkeeper for your business. You no longer have to find a bookkeeper in your local area. This means that you can hire the right person for the job and not settle for second best. You can research online for the right person – LinkedIn is a great resource for this.

That opens up some new concerns for business owners though that were not a concern before. Let's look at this in the context of hiring a virtual bookkeeper. What questions and concerns does that raise though?

1) How do I know if I can trust them?

Spend time getting to know someone first. Follow them on Facebook and Twitter, read their posts and see if they know what they are talking about. Follow their blog and read about them on their website. Ask for references and talk to their other clients. 

2) How will I communicate with them?

You can use the traditional telephone, you can email or you can use Skype or Facetime. The reason I like Skype and Facetime is the fact that you can talk "face to face". It helps being able to put a face to the voice and the name and it also helps to develop a trust factor too. Then of course email is a great way to communicate back and forth when there are questions needing answers.

3) How will I send my bookkeeping information to them each month?

You can scan and email your documents each month. If this concerns you then there are more secure methods to use. These services enable you to upload your files to their server and they are encrypted so that no one else can get access to them. Your bookkeeper can then download the files securely as well. Some examples of these services are: www.sharefile.com, www.dropbox.com, www.yousendit.com and there are others out there too.

You may have other questions too, so please go to our contact page and send us your questions, or you can leave a comment below. Hopefully this helps to answer some questions you may have had about hiring a virtual bookkeeper. One more thing, you need to get on with the person you hire. I don't know about you, but I can tell pretty quickly just from chatting with someone on the phone. This is a good first sign as to whether you would be a good match working together.

Would love to read your comments below on how you feel about hiring a virtual bookkeeper.

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